Why outsource inspections?

There are only so many hours in a property manager's day. Here's what handing off inspections gets you:

Your team's time

PM companies run lean. Every hour spent walking units is an hour away from owners, leasing, and maintenance calls. Outsourcing puts it back.

Real savings

Per-inspection pricing costs less than the payroll, taxes, and mileage behind doing it in-house. You pay only when you need an inspection.

A specialist's product

Property managers aren't inspectors by trade. A dedicated inspector, focused on the details, produces a better record.

Capacity that flexes

Move-outs cluster at month-end. Outsourced inspections scale with your volume without adding headcount.

Consistency across the portfolio

Same inspector, same process, same report format on every unit.

A selling point for owners

Independent reports show owners their property is getting professional attention — a concrete edge when pitching new management contracts.

Four inspections, one standard

Move-in inspection

Room-by-room baseline with photo documentation before the tenant takes possession. The record every later conversation refers back to.

Move-out inspection

Documents property condition at move-out against the move-in baseline — a defensible basis for deposit decisions.

Routine inspection

Mid-tenancy condition check. Flags deferred maintenance and condition issues before they get expensive.

Onboarding inspection

A condition record from day one of your management. Protection against inheriting disputes over pre-existing issues.

Scheduling that fits how you already work

Move-outs

Book it when the tenant gives notice. It's on the calendar weeks before the unit is empty and inspected the day after move-out.

Move-ins

Schedule it once your turn work is complete, typically 2–3 days before the new tenant arrives. That leaves room to handle anything the inspection flags.

Routine

Send a list for the month. Inspectionist can schedule directly with your tenants and work through it, with zero coordination burden on your staff.

Onboarding

Request it when you take over a property — a clean starting record from day one.

Every report delivered within 24 hours of inspection.

Documentation that stands on its own

A dated, photographed record from an independent professional gives deposit decisions and owner conversations solid footing. That's the product. See for yourself.

View a sample report

Who's behind Inspectionist

Angelo Santos founded Inspectionist after eight years inside property management companies, where he held leasing, assistant property manager, and property manager roles and watched inspections lose the daily fight for staff time. He has worked the Richmond market since 2019 and has performed well over 1,000 inspections since 2024, first as a dedicated in-house inspector, then independently. Every inspection is performed by Angelo: one inspector, one standard, no handoffs. Inspectionist LLC is insured.

Common questions

How does property access work?

Whatever fits your workflow: lockbox codes, key pickup, or meeting your staff on site.

Do you inspect occupied units?

Yes. Routine inspections can be scheduled directly with your tenants, or handled on your schedule, whichever you prefer.

What format are the reports?

Every report is delivered as both a web link and a PDF, with full photo documentation, within 24 hours of the inspection.

Do reports flag lease violations?

Reports document condition only. Every client's lease is different, so reports state what was observed and leave lease interpretation to you. Anything unsafe or hazardous gets flagged immediately.

How does billing work?

Set up per client to match your accounting process: per-inspection invoicing or consolidated billing on a schedule that works for you.